Executive Assistant

The Executive Assistant position reports to the Chief Operating Officer. There will be a strong focus on supporting business planning, organization, and high velocity. They need initiative, innovation, teamwork, and excellent communication and reporting skills. They will manage the office setting and support management. They should embody patience, friendliness, and have a servant’s heart.

Job Duties:

• Organize and maintain the office in its entirety to ensure a clean, organized, and maintained facility
• Manage operator phone line and welcome visitors
• Organize and manage building maintenance including correspondence with vendors
• Organize meetings, record minutes, and follow-up on action items
• Prepare and organize presentations
• Organize company events
• Organize and support quarterly company newsletter
• Prepare, coordinate, and organize procurements and project proposals
• Support Operations and Accounting with safeguarding documents and filing
• Have strong documentation, reporting, and computer skills
• Coordinate with Netherlands’ executive assistant to ensure proper communication and coordination
• Organize travel, including proposals, and travel summaries
• Assist in error-free data-entry when needed
• Prepared to take-on ad hoc tasks related to role
• Have a patient, friendly, team-oriented, professional demeanor to ensure full cooperation with all staff

Qualifications:

• Bachelor’s degree
• Minimum 5 years of experience in a similar position
• Excellent written and verbal communication skills with high attention to detail
• Excellent time management and organizational skills
• Experience in a (small) manufacturing environment preferred
• Self-motivated with a professional attitude
• Professional, reliable and able to handle stressful situations
• Proficiency in Microsoft applications (Excel, Word, PowerPoint, Outlook)
• A flexible work schedule; ability to work afterhours/weekends in urgent situations

Compensation and Benefits:

• Competitive Salary
• Competitive healthcare and benefits plan
• Growing company with growing potential
• Family-owned, informal working atmosphere, people-oriented culture
• Education/training focused (paid)

We are proud to be an Equal Opportunity Employer.

Key words: communication / organization / coordination / detail-oriented / adaptability / initiative / documentation